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The following selected terms are defined in an effort to facilitate a more thorough understanding of the Student Conduct Code. This list is not intended to be a complete list of all terms referenced in the Student Conduct Code that might require interpretation or clarification.
An individual of a student’s choice who provides support and/or advice to a student in the conduct process. However, individuals who would be in conflict with the student conduct process may not serve as advisors (e.g., witnesses, hearing officers, appeal officers, etc.). The advisor may not address the hearing officer or the board. During meetings and hearings, the advisor may speak with the student or pass along notes in a non-disruptive manner. The University reserves the right to remove from the meeting or proceeding any advisor who disrupts the process, or who does not abide by the participation restrictions. In addition, please note the University may not cancel or delay a meeting or proceeding simply because an advisor cannot be present. Further, the advisor is not permitted to attend a meeting or hearing without the student.
Any person or persons authorized by the Dean of Students or designee to conduct a review of a decision reached by a hearing officer or conduct board.
Any day (i.e., Monday through Friday) that the University is open from 8:30 am to 5 pm.
A conduct record reflects any proceedings under the student conduct process that result in a finding of responsible. See Section 10. Conduct Records for more information.
Good conduct standing refers to the student’s current disciplinary status at the University related to the conduct process. Being in good conduct standing indicates that at the current point in time, a student does not have any pending conduct incidents, does not have an outstanding sanction to be completed, and who is not on active university probation, suspension, or expulsion. Students on active disciplinary probation are still considered to be in good conduct standing at the University as long as they have completed all educational sanctions and do not have any pending conduct incidents. (For more information on Conduct Standing, see Section 8. Sanctions.)
Consent is an understandable exchange of affirmative words or actions, which indicates a willingness by all parties to participate in mutually agreed upon sexual activity. Consent must be informed and freely and actively given and may not be obtained through coercion. It is the responsibility of the initiator to obtain clear and affirmative responses at each stage of sexual involvement. Consent to sexual activity may be withdrawn at any time, as long as the withdrawal is communicated clearly. Whether an individual has taken advantage of a position of influence over a complainant may be a factor in determining consent. A position of influence could include supervisory or disciplinary authority. Silence, previous sexual relationships or experiences, and/or a current relationship may not, in themselves, be taken to imply consent. While nonverbal consent is possible (through active participation), it is best to obtain verbal consent. Similarly, consent to one form of sexual activity does not imply consent to other forms of sexual activity.
A hold placed on a student’s record that prevents the student from conducting any business with the University. This may include registering for class, signing up for housing, studying abroad, and requesting an official transcript from the University. Disciplinary holds may be placed on a student’s record when the student does not respond to the request of a University official to attend an administrative hearing, has not completed an assigned sanction, and/or has officially withdrawn from the University while a conduct matter is pending.
A discipline record reflects any proceedings under the student conduct process that results in a finding of responsible. Please note that only the finding of responsible for specific conduct regulations resulting in sanctions are shared with appropriate parties as requested by the student.
A University staff member who is authorized to determine the resolution of alleged violation(s) of the Student Conduct Code and/or to impose sanctions or affect other remedies as appropriate. A hearing officer may investigate a complaint of an alleged violation of the Student Conduct Code, decline to pursue a complaint, refer identified disputants to mediation or other appropriate resources.
An administrative action from the University directed towards two or more parties that states they are not to have any contact with each other whether in person, telephone, voice, message, through social media, and/or through a 3rd party. Violation of this order may result in further disciplinary action through the University’s student conduct system.
Any written policy, procedure, standard, regulation, rule or student conduct expectation adopted by the University, as the same may be amended, modified, or replaced from time to time.
The burden of proof standard used in student conduct hearings. This means the hearing officer or board after careful consideration of all of the available information will determine if it is “more likely than not” that a violation of the Student Conduct Code occurred.
Requirement(s) a student must abide by or complete when found responsible for violating the Student Conduct Code. Failure to complete these requirements may result in a Dean’s Office Hold being placed on the account. While students have incomplete sanctions, they will not be considered in good conduct standing.
These two words are used in the imperative sense throughout the Student Conduct Code
Any person admitted, registered, or enrolled at the University, or attending any University course or University conducted program; any person admitted to the University who is on University premises or University-related premises for any purpose pertaining to the person’s registration or enrollment. Students who are on a leave of absence are still considered students unless they officially withdraw from the University.
Salem State University
Any person employed by the University to perform administrative, instructional, or other professional duties.
Any person with knowledge pertaining to an alleged violation of the Student Conduct Code.
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